Course Outline

Course Outline

Managing Multiple Tasks, Priorities & Deadlines

Ref No. Dates Venue Fee (US$)  
PM 008 12 - 16 Apr 2020 Dubai 4500 Register
PM 008 07 - 11 Sep 2020 Istanbul 5000 Register
PM 008 06 - 10 Dec 2020 Dubai 4500 Register

Managing Multiple Tasks, Priorities & Deadlines


Managing Multiple Tasks, Priorities and Deadlines within the business environment requires proper planning and decision-making within the boundaries and constraints of the organization’s managerial structures. This calls for an integrated systems approach to managing tasks, priorities and deadlines. Decisions to prioritize tasks or set deadlines are therefore always taken within a particular business context which is integrated with the broader organizational environment, managerial structures, strategic objectives and corporate goals.

PROCLAD Academy’s Managing Multiple Tasks, Priorities and Deadlines training course will help delegates to understand the structures and demands of the organizational environment and will introduce them to various critical managerial concepts and critical decision-making and prioritization tools to help staff at all levels of the organization to plan tasks and set appropriate priorities and deadlines.

The key features of PROCLAD Academy’s Managing Multiple Tasks, Priorities and Deadlines training course are:

  • Understanding the corporate decision-making and strategic planning environment
  • The process of operationalizing organizational objectives, goals and deadlines
  • Identifying the relationships, dependencies and constraints between tasks, activities and functions
  • Using network diagramming techniques to plot work flow, dependencies, milestones and deadlines and identify potential risks
  • Identifying the task context that determines priorities or deadlines
  • Managing and coordinating tasks, priorities and deadlines within the existing organizational structures
  • Using the the various critical prioritization and decision-making tools and skills to assist in managing tasks, priorities and deadlines
Learning Objectives

By attending PROCLAD Academy’s highly interactive Managing Multiple Tasks, Priorities and Deadlines training course, participants will:

  • Understand the structures, hierarchies and constraints of the corporate environment
  • Learn how to align and prioritize tasks, activities and deadlines with organizational or departmental objectives and goals
  • Master critical planning and decision-making skills and tools required for managing multiple functions, tasks, activities and resources
  • Learn how to map task flows and task dependencies throughout the process or project and identify and prioritize the critical activities that will determine on-time delivery or completion
  • Learn how to track task progress against pre-set baselines, milestones and deadlines
  • Engage in team decision-making processes by using multi-voting matrices, decision trees and a modified Pareto model to identify and agree on priorities and deadlines
  • Manage the resources required to perform activities and functions
Target Audience

PROCLAD Academy’s Managing Multiple Tasks, Priorities and Deadlines training course is designed for staff at all levels of the organisation, for example:

  • Task or project managers and leaders
  • Project or operations team members
  • Department or functional managers
  • Project or operations engineers
  • Project planners, schedulers and site supervisors
  • Maintenance personnel and managers
  • Procurement staff, supervisors and technical staff
  • Administrative staff, secretaries, clerks
  • Experienced staff who wish to learn new and innovative organizational skills
  • Newly appointed staff with a need to understand decision-making within the corporate environment
  • Staff from contractor companies, suppliers and consultants
Training Methodology

Participants on PROCLAD Academy’s Managing Multiple Tasks, Priorities and Deadlines training course will develop advanced planning and decision-making skills and knowledge through formal and interactive learning methods. The training course includes team activities, applicable case studies, group discussions and critical analysis of video material based on actual scenarios.

Additionally, the training course does not assume prior knowledge of the topics covered in the course. New concepts and tools are introduced gradually to enable delegates to progress from the fundamental to the advanced concepts of managing multiple tasks, priorities and deadlines.

Course Outline
  • The corporate business environment: external, operating, internal
  • Organizational structures and hierarchies
  • Strategic management processes – 5 steps
  • V-MOST: objectives, goals, strategies & tactics
  • Organizational & work breakdown structures
  • Business context: constraints and interdependencies
  • Determinants (drivers) of priorities and deadlines
  • Organizational types: conventional, matrix and projectised
  • Stakeholder management model
  • Business communications model
  • Conflict resolution paradigm
  • Change management process & stages
  • Project and process life cycles
  • Setting deadlines – NLT, MFO, MFB
  • Modified Pareto process
  • Multivoting matrices
  • Graded task evaluation process
  • Resource matrix (communication protocol)
  • Task risk analysis and quantification
  • Decision trees and diagrams
  • Simplified network diagrams
  • Precedence network diagramming
  • Job logic relationship chart
  • Critical path analysis: float, leads & lags
  • Gantt chart – schedule baseline
  • PERT calculations & Z-values
  • Technical critical path & constraints: schedule, resources, task convergence
  • Network activity risk profiles
  • Earned value control process
  • Progress control charts: trend analysis
  • Schedule and cost variances
  • Schedule performance index (SPI) & run chart
  • Cost performance index (CPI) & run chart
  • Estimated duration & cost at completion
  • Progress tracking and monitoring